Web Privacy Policy – Taleo Recruitment Site

The data controller for your personal information is the EY member firm which is responsible for the advertised position and to whom you address your application. Details of the EY member firm responsible for your application can be found in our Careers site on EY.com.

It is possible that EY member firms may be jointly responsible for your personal information if you submit applications to multiple EY member firms via the system.

EY Global Services Limited ("EYGS"), a private company limited by shares in England and Wales, registered office, 6 More London Place, London SE1 2DA, United Kingdom, registered number 5483856, licenses the system from Taleo Corporation, 4140 Dublin Boulevard Suite 400, Dublin, California 94568 (“Taleo”). Taleo manages the system on behalf of EYGS for the benefit of EY member firms globally. The servers which host the system are owned by Taleo and situated in the United States of America. Taleo has certified to the EU-US Privacy Shield Framework administered by the US Department of Commerce which provides organisations a mechanism to comply with EU data protection requirements when transferring personal data from the European Union to the United States.

The information you provide in the system may be shared by EYGS for recruitment purposes with one or more EY member firms located throughout the world (see the 'Why do we need your personal information?' section below). EYGS is acting as a joint data controller with each EY member firm which advertises a position on the Careers site of EY.com.

We take appropriate security and legal precautions to safeguard the safety and integrity of personal data that is transferred within the EY organization. EY has implemented binding corporate rules (BCRs) that allow for global transfers within the EY organization of personal data originating in the EEA in accordance with applicable European privacy laws. The BCRs require all EY entities worldwide to use the same standards of protection for personal data.
You can access our BCRs here.

Ernst & Young LLP, US, and its affiliated US entities, adheres to the EU-US and Swiss-US Privacy Shield Frameworks published by the US Department of Commerce. To learn more, see Ernst & Young LLP’s Privacy Shield Data Privacy Statement.

To the extent your personal information originating from the European Economic Area (EEA) or Switzerland is transferred to Oracle, TCS and IBM locations outside the EEA or Switzerland that have not received a binding adequacy decision by the European Commission or by a competent national data protection authority, such transfers are subject to terms of the EU model clauses approved by the European Commission which apply to the agreement between EYGS and Oracle, EYGS and TCS and EYGS to IBM.

If you wish to apply for a job in a country outside of your home country, we may need to ask you questions that are specific to the country where the job is located. This is because in certain countries, before we can offer someone a job, we have to ask certain additional questions. These questions will be relevant and necessary for the job advertised and consistent with EY's Values.

When applying for a job in Peru your agreement and consent is obtained in accordance in accordance with article 12 of Law N° 29733 Personal Data Protection. Further information can be found by accessing this web page.

When applying for a job in Colombia, your agreement and consent will be obtained under applicable Data Protection regulations. You are not forced to answer questions related to the special category data. For further information please consult our local Data Protection Policy.

When applying for a job in Japan, all personal information provided by applicants will be handled appropriately in compliance with the following rules, in accordance with all relevant laws and regulations and EY Japan’s Privacy Policy.

1. Purposes for which personal information will be used

Applicant's personal information will be used only within the scope of the following purposes:

1. Announcing, and receiving applications for, various seminars and other events related to hiring
2. Screening applicants for hiring
3. Contacting applicants regarding, and handling administrative affairs related to, the screening of applicants for hiring
4. Statistical analysis for future hiring activities
5. In cases of applicants who have been hired, the following purposes after commencement of their employment

• Audit and other assurance activities, advisory activities, risk management and control related activities, transaction service related activities, and other various service activities
• Announcement of, and activities involved in the operation of, various seminars and study meetings
• Personnel affairs, accounting, and other management activities
• Internal control activities, such as independency and quality control

2. Shared use of personal data within the EY member firms

Personal information provided by applicants will be stored in Taleo’s servers located in the U.S.　and will be shared among the EY member firms (including those located in foreign countries), including EY Global Services Limited (UK), for the purposes listed in (1) above.

Person responsible for the management of shared personal data:

• Chairman, Ernst & Young ShinNihon LLC.
• Leader, Ernst & Young Tax Co.
• President, Ernst & Young Transaction Advisory Services Co., Ltd.
• Representatives, EY Advisory & Consulting Co., Ltd.
• President, EY Japan Co., Ltd.

Items of shared personal information: Name, e-mail address, address, telephone number, educational background, work experience, etc.

For the scope of the EY member firms, please visit this web page.

For the scope of the EY Japan member firms, please visit this web page.

3. Safety management of personal information

In order to prevent applicants’ personal information from being divulged or otherwise misused, we will handle such personal information safely under strict management in accordance with our “Policies on protecting personal information” and “Control Rules for the Protection of Personal Information.”

Personal information of those who are hired after screening for hiring will be appropriately managed as basic information after joining us.  Personal information of those who are not hired will be disposed of or deleted appropriately after completion of the screening activities.

Ernst & Young ShinNihon LLC

Ernst & Young Tax Co Tax

Ernst & Young Transaction Advisory Services Co. Ltd.

EY Advisory & Consulting Co. Ltd

EY Japan Co., Ltd.

You may wish to forward an advertised job vacancy in the system to a friend. You can do this by clicking on the "SHARE" link which can be found in each job description. When you use this functionality, we may require your e-mail address and the e-mail address of the recipient, your friend. We collect this information so that we can forward the job description and your e-mail address to avoid the possibility of the information being treated as spam. In addition, when we contact your friend, he/she will be provided with full details of how their information will be used, specifically in relation to their rights and details of the EY Member Firm acting as a data controller, in line with this statement.

In the initial stages of the recruitment process, we do not seek to collect special categories personal information from you (this is also known as “sensitive personal information”). Special categories of personal information includes information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, genetic or biometric data for the purpose of uniquely identifying a natural person, information concerning health, information concerning a natural person's sex life or sexual orientation and in some cases, social security numbers or financial information.

We may need to collect special categories of personal information from you at a later stage in the recruitment process if local employment laws or regulations require us to do so. To the extent you provide us with any special categories of personal information to support your application or as part of your personal profile, you agree that we may use this information in accordance with local applicable law or regulations and in line with this Data Privacy Statement.

Your Candidate Profile contains free-text boxes. If you provide us with personal details for your application or as part of your Candidate Profile, please do not include any special categories of personal information. If you provide us with this information, you agree that we may use this information in accordance with applicable local law or regulations and in line with this Data Privacy Statement.

EY does not collect or compile personal information obtained by this site for dissemination or sale to outside parties for consumer marketing purposes or host mailings on behalf of third parties.

You are legally entitled to request details of the personal information we hold about you. We provide you with the ability to make sure your personal information is accurate and up to date in the system through your Candidate Profile. You can request a copy of your personal information, or seek rectification, erasure or restriction of processing of your personal information by sending an e-mail to EY data protection team.

This site is not intended for use by children. We understand the importance of protecting children’s information, especially in an online environment, and we do not knowingly collect or maintain information about children.

If you are concerned about an alleged breach of privacy law or any other regulation by EY, you can contact EY’s General Counsel’s office and/or EY’s Global Privacy Leader, 6 More London Place, London, SE1 2DA, United Kingdom or via EY data protection team. An EY Privacy Leader will be made available to investigate your complaint and give you information about how it will be handled.

If you are not satisfied with the way in which EY has resolved your complaint, you have the right to complain to the data protection authority in your country. You may also refer the matter to a court of competent jurisdiction.

Certain EY member firms in countries outside the European Union (EU) have appointed a representative in the EU to act on their behalf if, and when, they undertake data processing activities to which the EU General Data Protection Regulation (GDPR) applies. Further information and the contact details of these representatives are available here.